DOT Compliance Management

Accurate Safety Compliance

DOT Compliance Management

DOT ComplianceWhat do you know about DOT and FMCSA?  Does you or your company even need a DOT number?  Do you need someone more knowledgeable to talk to DOT for you?  ASC can partner with you to either help you every step of the way or simply your answer questions!

Companies that operate commercial vehicles transporting passengers or hauling cargo in interstate commerce must be registered with the FMCSA and must have a USDOT Number. 

Driving a Commercial Motor Vehicle (CMV) requires a higher level of knowledge, experience, skills, and physical abilities than that required to drive a non-commercial vehicle.  CDL holders are held to a higher standard when operating any type of motor vehicle on public roads, so drivers and applicants alike must pass both skills and knowledge testing specific to these standards in order to maintain and obtain a Commercial Driver's License (CDL).

Our DOT (Department of Transportation) and FMCSA (Federal Motor Carrier Safety Administration ) Compliance Management Services include:

  • Driver Qualifications (hiring practices and recordkeeping)
  • DOT Drug & Alcohol Testing (forms, compliant policy, procedures)
  • Financial Responsibility (insurance recordkeeping requirements)
  • Hours of Service (forms, policies, and procedures for keeping driver duty status records)
  • Accident Recordkeeping (forms and procedures)
  • Vehicle Inspections & Maintenance (forms, policies, and procedures)

Driver Logs Auditing

Since the DOT implemented the new Hours of Service rules, Driver Log Audits have come under the microscope more than ever before.  The cause of the majority of fines imposed by DOT every day are something to do with Driver Logs!  Either the Driver Logs are not being done, not being completed prroperly, failure to properly audit them, and/or failure to follow up with documented consulting in regards to violations.

Independent third-party auditing of Driver Logs adds credibility to your program when dealing with a customer or in the event of litigation.

What we can do for your company? 

  • Review each driver's logs for Hours of Service (HOS) violations
  • Perform falsification reviews where the logs are compared to fuel records, toll tickets, citations, etc.

DVIR's (Driver-Vehicle Inspection Report)

Since the Moving Ahead for Progress in the 21st Century Act (MAP-21), fleets have to log their hours of service information as well as report problems with their vehicles. MAP-21 requires the driver to perform a daily audit on vehicle parts and systems that affect maintenance and operation, which include:

  • Tires
  • Windshield wipers
  • Rear vision mirrors
  • Emergency equipment
  • Parking brake
  • Coupling devices
  • Wheels and rims
  • Steering mechanism
  • Service brakes, including trailer brake connections
  • Lighting devices and reflectors Horn

The fleet owners responsibilities include ensuring the safety of their vehicles by maintaining equipment and addressing problems, including anything a driver may note in a report.

FMCSA states that, “prior to requiring or permitting a driver to operate a vehicle, every motor carrier or its agent shall repair any defect or deficiency listed on the driver vehicle inspection report which would be likely to affect the safety of operation of the vehicle.”

DOT Audits

Employing an outside firm to perform a DOT compliance review gives you an opportunity to review your compliance status from a completely unbiased perspective.  After all, that's the perspective a DOT auditor will have when performing an official audit.  Our compliance review process covers the full range of auditable items such as driver logs and Hours of Service issues, vehicle inspections and maintenance records, training records, accident recordkeeping, insurance, driver qualification files, and drug and alcohol testing records.  A comprehensive summary is provided after each review and assistance is included in bridging any gaps that are discovered.

DOT Driver Files

ASC provides outsourcing services to manage and maintain your driver qualification files. Our service ensures your files meet the applicable DOT regulations. We also provide you with continuous updates pertaining to expiration dates, renewal dates, training requirements and regulatory updates.

Consortium Services

ASC offers random drug and alcohol testing selections through our consortium services.  We can place your regulated employees (DOT / FAA / PHMSA / USCG) into an appropriate random selection consortium to facilitate your random selections. 

In addition, if you have non-regulated employees whom you wish to randomly test for drugs and/or alcohol, we can place them into our non-regulated selection consortium or, if you prefer, we can create a company-specific selection pool to draw from as well.

Vehicle Maintenance Programs (Preventative Maintenance)

Preventive Maintenance (PM) is a proactive versus a reactive approach to vehicle efficiency and it consists of scheduled servicing, inspections, and vehicle repairs to prevent potential problems and to be able to maximize the life and availability of the vehicle.  Preventive Maintenance is based on time, mileage, engine hours, or gallons of fuel used and is utilized to proactively prevent and/or reduce vehicle breakdowns and problems.  Preventive Maintenance includes vehicle inspections, lubrication (oil changes), adjustment, cleaning, testing, repair, and/or worn parts replacement.

PM Program consist of the following:

  • Checklist of PM service (tasks performed)
  • PM service interval (frequency to perform tasks)
  • Driver Inspections Forms (comments and concerns need to be taken seriously)
  • An automotive facility with trained professional automotive technicians — either in-house or outsourced
  • Scheduling and recordkeeping (manual or electronic)

Accident Investigations

ASC can be your on-site representative when your vehicle is involved in an accident, collision, fatality, or even a minor fender bender.  We will provide you wth detailed factors as to who, what, where, when, and why becuase we understand what it takes to get to the bottom of it, we know the right questions to ask!

Expert Witness

Are you in the middle of a lawsuit resulting from a vehicle accident?  We can be an independent expert witness who can help you sort through the chaos, or we may even be able to testify on your behalf as to your level of compliance with industry standards for DOT Compliance, Vehicle Maintenance Programs, Safety Training, and safe driving practices.  We will work closely with your management, your team, and your legal counsel to assist in any way possible!

Do I Need a USDOT Number?
Driver Medical Fitness for Duty

FMCSA Regulations - 49 CFR Parts 300-399
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